Give each question a job.
A check-in should help you make a coaching decision. Before adding a question, decide what you would do with its answer. If you never use a field at the review, remove it or ask it less often.
The template below starts with a win, then covers completed training, clarity of the plan, agreed nutrition habits, recovery context, next week’s schedule and a request for help. The last section is for the coach’s response.
Edit it to fit your service. A client who is working on training consistency may need fewer questions than someone reviewing several agreed habits. The number of fields is less important than getting answers you can act on.
Ask what happened, then ask why.
“Did you stick to the plan?” can produce an answer that is hard to use. Asking for planned and completed sessions gives you a concrete starting point. A short explanation tells you whether the barrier was time, access, unclear instructions or something else.
Make the answer easier to act on
Vague: “Rate your motivation.”
More useful for scheduling: “Which planned session did you miss, and what got in the way?”
Next step: discuss whether the schedule, session length or instructions need to change.
Use the same principle for nutrition. Ask how the habits or targets you agreed on fitted the person’s week. Do not assume that a single compliance score explains the experience.
Choose which measures to include.
Include bodyweight, photos or other measures only when you and the client have agreed that they are relevant. A weekly message does not have to become a request for every piece of personal information.
If using a progress record, look at dated entries with their context. Keep the original record in the place you use for coaching, rather than copying private details into a general template. The progress tracking guide explains a simple way to connect the record to the review.
Turn the check-in into a next step.
Start with what you noticed. Clarify anything you do not understand before changing the plan. Then record the action you and the client have agreed, what stays the same and when you will review again.
Example: “You completed the two sessions that fit your early shifts. Friday was the difficult one. Let’s move that session to Saturday for the coming week and keep the exercises the same. Tell me in your next check-in whether that timing was easier.”
This is an illustrative workflow, not a prescription for a particular person. The useful part is the connection between the client’s answer and the next action.
Agree on a routine you can both keep.
Choose a submission day, a channel and a response window during client onboarding. Explain what the client should do if they miss the check-in. Keep the process predictable enough that neither person has to renegotiate it each week.
After a few reviews, ask whether the questions still help. Keep the core structure familiar and change the parts that are no longer useful. A short, thoughtful check-in is easier to sustain than a long form collected without a clear review.
Alurefit is being built to connect these conversations with workout plans, nutrition and progress in one iOS coaching app. The template is free to use with your existing tools while the app is in development.
Your starting point.
Edit the wording for your coaching process. Your edits stay in this tab; copy or download them before leaving.
A few useful answers.
What should be in a weekly coaching check-in?
Include a useful win, planned and completed work, anything unclear, barriers, next week’s practical constraints and what support the client needs. Add only the measures you have agreed to use.
Should every client receive the same questions?
A shared structure can make reviews easier, but adapt the questions to the client’s goals and the coaching you provide. Remove fields you do not use.
Does this page store my client’s answers?
No. The template editor works in your browser. It has no save-to-server or analytics function. Copy or download your edited text before leaving the page.